Terms of service.
Elizabeth’s Fields Weddings Terms and Conditions
You can arrive at Elizabeth’s Fields from 10am on your day of arrival and you must vacate the properties and grounds by 10am on your day of departure. Timings that differ from these are to be arranged with prior agreement by Elizabeth’s Fields.
Elizabeth’s Fields require you to make payment of a preliminary deposit of 25% of the full amount to reserve the wedding or event date. The balance is due 6 weeks prior to your arrival. Payment cannot be paid in instalments, unless agreed upon booking.
You should note the above terms are applicable to your booking including, in particular, the non-refundable deposit provisions set out in Elizabeth’s Fields T&Cs.
A damage/breakage deposit of £500 is charged at the time of balance payment, and card details are retained for damage to the site hire. This is to cover any damage to the property, furnishings, contents or the grounds that unfortunately can sometimes occur. Provided that no damage has occurred your damage/breakage deposit will be fully refunded to you within 5-10 days of your departure from Elizabeth’s Fields. All deposit payments are provided as security for the payment for the wedding and as compensation to us in the event of a cancellation by you which is not permitted by the terms of our agreement and are therefore strictly non-refundable.
Should you cancel your booking and we are unable to find another party to take your reserved dates for at least the same amount as your booking, Elizabeth’s Fields would suffer loss and damage for which it would be entitled to claim compensation from you if you breach the terms of this agreement.
The Client is responsible for all terms and conditions including those of all suppliers.
We advise comprehensive insurance to be taken out at the time of booking, which should include cancellation cover and full cover for the Guests’ personal belongings.
Cancellation
a) Any cancellation, postponement or request to transfer dates should be verbally advised in the first instance for expediency and followed by written notice by email to lily@sbbulmer.co.uk b) In the circumstance of cancellation by the Client all payments made are strictly non-refundable and payment may still be required in accordance with the provisions set out below:
Cancellations - over 12 months - loss of deposit.
Cancellations - between 11 & 6 months of the Event Date - 35% cost of Quotation total is payable.
Cancellations - under 6 months of the Event Date - 50% cost of Quotation total is payable.
Cancellation - within 90 days of the Event Date - no refund and full Quotation total is payable.
Until we receive payment of your deposit, your booking is deemed as provisional and we reserve the right to sell the proposed wedding or event date. The Client is responsible for all cancellation fees including those for any suppliers.
Conduct
Whilst the event is likely to be an occasion for celebration, Elizabeth’s Fields operates a policy of zero tolerance towards (without limitation) the possession and/or use of illegal drugs, illegal gaming or betting, violence or drunken, abusive or threatening behaviour. In the event of the management experiencing any such behaviour, Elizabeth’s Fields reserve the right to take such action as the management considers necessary to ensure the safety of its personnel, including but not limited to any of the following:
• Stopping the sale of alcohol • Closing the bar early • Ending the event early • Involving the police • Pursuing the individuals concerned in the civil courts
The customer shall indemnify and hold Elizabeth’s Fields harmless in any such action that becomes necessary.
Health & Safety
All children are the responsibility of their parents. The property has areas which may represent a potential danger and hazard. You will be made familiar with this hazard when you view the venue and it will be your responsibility to highlight this hazard to your guests. Please take note that this is a working farm and machinery may be operational during your event.
Whilst dressing the venue it is your responsibility to do so in a safe manner and to use appropriate equipment to do so. Electrical equipment - All equipment provided by yourselves and your providers must be PAT tested.
General:
Confetti - Natural flower petals only
Fireworks - Noiseless firework displays only. All demonstrations must be carried out by our exclusive provider Ardent Fireworks. Electricity -
We do not provide any cables to get electricity from the power shelter in the field into your marquee. We highly recommend using 'Will Power Ltd' or discussing this with your marquee/tipi provider in detail.
Please ensure all personal electrical equipment is PAT tested, we reserve the right to check certificates and remove equipment if we are not happy with it.
Please do not release helium balloons or Chinese lanterns and be respectful of the environment and wildlife.
This is a DIY venue, arranging and coordinating all suppliers is the responsibility of the couple unless you have booked our 'on the day co-ordination' package.
Marquee/Tipi erection dates to be arranged with Elizabeth’s Fields prior to your arrival.
For weekend events usually marquees are erected on Thursday/Friday and dismantled on Monday/Tuesday. This must be confirmed in writing prior to your event.
The details of all external suppliers must be supplied to Elizabeth’s Fields prior to your wedding date including an insurance policy number.
Bar
The bar company/supplier chosen must have their own licence to sell alcohol. Elizabeth’s Fields will not be held responsible for any issues regarding licensing.
Alcohol sales and live music must cease at 12 midnight. Background music can be played until 00:30 when everyone must vacate the premises excluding those camping. We reserve the right to reduce the noise levels or turn off any music which may be causing a noise disturbance.
We cannot be held responsible for the electricity supply should there be a power cut which is out of our control.